Bareboat-in extension or change to charterer

Necessary in order to make the report

The following are necessary in order to make the report:

MitID to be able to log into DSRG.
Notation information
o Registration period start date
o Registration period end date
o Period of charter-party
Bareboat charter-party so that it can be uploaded during the review
Information on chartering conditions for relevant parties
o For charterers of the type person:
- First name
- Last name
- Email-address*
- Address*
- Birthday*
o For charterers of the type company:
- CVR-number
- Information regarding the authorized signatory / person authorized to sign for firm
• First name
• Last name
• Email-address*
• Address*
• Birthday*
• Technical information on the ship in the form of either A) or B):
o If the ship has not yet been measured: information on the authorized tonnage measurer or classification society
invited to perform and enter the technical information about the ship
o B) If the ship has already been measured by an authorized tonnage measurer or classification society: An
international tonnage certificate, delivered by the authorized tonnage measurer or classification society, which
can be attached to the report

* First name and last name are always necessary to enter on each party. Email address, residential address and date of birth are
necessary if a party is to be invited to sign digitally via MitID.

Strat report

Once you have logged in, you will be met by the view below. You will have to click the “Ships” icon in the menu to the left.

^{Menu for Digital Ship Registers self-service}

You must click on "Find ship" to find a ship that is already registered or about to be registered in one of the Danish ship registers.

^{How to add or search a ship}

Enter the signal letters of the ship for which changes are desired.
Press ”Enter” on the keyboard or click "Find ship".

If there are multiple results, select the correct one from the list.

^{Find ship via signal letters}

Unfold the "Charterer" accordion by clicking on it.

^{Detailed view for a bareboat-in ship}

Click the edit icon.

^{Detailed view for a bareboat-in ship}

Step 1: Notation

The date when the bareboat-in period should start (no earlier than today's date)
can be changed in the field "Registration period start".

The date when the bareboat-in period ends (Max 1 year from start date) can be changed in the field "Registration period end".

The period of the carter-party can be changed in the “Period of bareboat-charter party” field.

^{Step 1: Notation}

3.1

Keep charterer

If the registered charterer is still chartering the ship, then information for this must be filled in in the missing fields.

These fields may differ depending on whether the charterer is a person or a company.

Fill in any white fields that are missing a value correctly.

^{Step 1: Notation}

Click ”Invite for signature”.

^{Step 1: Notation}

3.2

Change charterer

If the charterer needs to be updated to another,
you must first remove the existing charterer by removing the checkmark by "Included as a part in the registration".

Then, for existing charterers, either a power of attorney will have to be attached or they will have to be
invited to sign digitally for the change.

Enter the missing information for the existing charterer.

Remove the checkmark by "Included as a part in the registration".

^{Step 1: Notation}

The system will now show confirmation that the charterer will be removed from the report.

^{Part is removed from the registration}

Click ”Add charterer”.

^{New part can be added to the registration}

Select "Company" or "Person" next to type and fill in the required fields as directed for the charterer you wish to add.

3.3

Company

For "Company", the company must be searched by clicking on the "Find company" button,
after which a dialog box opens where you can search the company.

^{Step 1: Notation: Find company}

If it is desired that the company's signatory must sign digitally via MitID employee signature,
then the following information must be filled in on the signatory:
• First name
• Last name
• Email

If you also choose to fill in the following information, the signatory can sign via login with their private MitID:
• Adress
• Birthday

The following information may be filled in:
• Phone number

If there are several signatories, click on "Add authorized signatory / Person authorized to sign for firm" and fill in the fields as
described above for each eligible person desired to be added.

^{Step 1: Notation: Add authorized signatory / person authorized to sign for the firm}

If you want to remove a signatory, click on "Remove this authorized signatory / Person authorized to sign for the form".

^{Step 1: Notation: Delete authorized signatory / Person authorized to sign for the firm}

If it is desired that the signatory should not be invited digitally, but that an analogue power of attorney should be attached instead,
check the box besides “I attach power of attorney, because it is not possible to invite for digital signing.

Please note, that if you attach a power of attorney, the documentation must be approved by the Ship Register."

Click "+Add charterer" for each charterer on the ship.

^{Step 1: Notation: Add charterer}

3.4

Person

For "Person" first consider whether the person is Danish or non-Danish nationality.

Next, the following information must be filled in:
• First name
• Last name
• Email
• Address
• Birthday

The following information may be filled in:
• Phone number

^{Step 1: Notation: Add charterer}

Once all required fields have been filled in, it becomes possible to invite anyone who needs to sign digitally by
clicking on "Invite for signature".

If it is decided that a power of attorney must be attached for all parties, the button's label will be "Save and verify".

3.5

Invite to sign digitally

Click ”Invite to sign” / ”Save and verify” and the system will send an email to the parties who need to sign digitally.

As soon as all parties who are going to sign digitally have signed or it has been decided that a power of attorney must
be attached for all parties, it will be possible to upload documentation.

^{Step 1: Notation: Invite to sign digitally}

All fields are locked for editing and the system shows who needs to sign digitally.

If errors have been discovered in the entered information, it is possible to withdraw the invitations,
correct and invite again. This can be done by clicking on the "Withdraw invitations" button.

^{Step 1: Notation: Withdraw invitations}

Open the report again, once all parties have signed digitally.

NB: If the reviewer has filled in their email address under the profile page (by hovering over their name and clicking on profile in
the top right), an email will be sent to this email address stating that the report can continue as soon as all parties' tasks have been
completed.

3.6

Attach power of attorney

If there are parties for whom a power of attorney must be attached, it will be possible to upload attachments to the report.

Click "Upload documentation".

^{Step 1: Notation: Upload documentation}

Drag the files into the dotted box at the top or click "Select File(s)" to select the files to be uploaded.

^{Step 1: Notation: Upload documentation}

When all files to be uploaded have been added to the list, click "OK".

^{Step 1: Notation: Upload documentation}

The system displays the list of documents to be attached to the report.

Click "Upload attached documents".

^{Step 1: Notation: Upload documentation}

The system will show that the upload of the file(s) has been completed and it is now possible to click "Next".

^{Step 1: Notation: Next enables to proceed to the next step}

Step 2: Charter-party

At this stage, the bareboat charter-party must be uploaded.

Click ”Upload documentation”.

^{Step 2: Charter-party}

Drag the files into the dotted box at the top or click "Select File(s)" to select the files to be uploaded.

^{Step 2: Charter-party: Upload documentation}

When all files to be uploaded have been added to the list, click "OK".

^{Step 2: Charter-party: Upload documentation}

The system displays the list of documents to be attached to the report.

Click "Upload attached documents".

^{Step 2: Charter-party: Upload documentation}

The system will show that the upload of the file(s) has been completed and it is now possible to click "Next".

^{Step 2: Charter-party: Next enables to proceed to the next step}

Step 3: Technical data

If no changes to the ship's technical data are to be registered, select "No changes to the ship's technical data should be registered".

If changes to the ship's technical data are to be registered, select "Changes to the ship's technical data must be registered".

Click ”Next”.

^{Step 3: Technical data}

5.1

Changes to the ship’s technical data must be registered

Select ”Changes to the ship’s technical data must be registered”.

^{Step 3: Technical data}

Technical data for a ship must be provided by uploading an international tonnage certificate,
if the ship has already been measured by an authorized classification society

5.2

No changes to the ship’s technical data should be registered

Select ”No changes to the ship’s technical data should be registered”.

Click ”Next”.

^{Step 3: Technical data}

5.3

Upload international tonnage certificate because the ship has already been measured by an authorized classification society

Click ”Upload documentation”

^{Step 3: Technical data: Upload international tonnage certificate}

Drag the files into the dotted box at the top or click "Select File(s)" to select the files to be uploaded.

^{Step 3: Technical data: Upload international tonnage certificate}

When all files to be uploaded have been added to the list, click "OK".

^{Step 3: Technical data: Upload international tonnage certificate}

The system displays the list of documents to be attached to the notification.

Click "Upload attached documents".

^{Step 3: Technical data: Upload international tonnage certificate}

The system will show that the upload of the file(s) has been completed.

^{Step 3: Technical data: Upload international tonnage certificate}

A message can be added to the Danish Maritime Authority before the report is sent to manual processing.
If desired, enter the message in the field "Write message or comment here..." and click "Add Message".

Click on ”Send to manual processing” when the case is to be sent for manual processing by the Danish Maritime Authority.

^{Step 3: Technical data: Upload international tonnage certificate}

The report must now be processed by Ship Survey, Certification and Manning in the Danish Maritime Authority
before the report can continue.
Open the report again when Ship Survey, Certification and Manning has processed the report. If the report is approved, the
report will automatically proceed to the next step.

NB: If the reviewer has filled in their email address under the profile page (by hovering over their name and clicking on profile in
the top right), an email will be sent to this email address stating that the review can continue as soon as all parties' tasks have been
completed.

^{Step 3: Technical data: The report is awaiting Ship Survey, Certification and Manning}

Step 4: Registration

At this step, it is possible to verify all entered information before the report is sent for manual processing
by the Danish Maritime Authority.

Under "Confirm and send the report", it is possible to unfold an accordion for each step as well as any messages sent to and
received from the Danish Maritime Authority during the report.

^{Step 4: Registration: Accordions that sums up the entered information}

It is possible to upload additional documentation.

^{Step 4: Registration: Upload of additional documentation}

It is possible to mark, that the report is interdependent on other reports, and that these should be registered simultaneously.

^{Step 4: Registration: Interdependent reports}

It is possible to add message(s) to the Danish Maritime Authority.

^{Step 4: Registration: Message(s) to the Danish Maritime Authority}

Click on ”Request registration” to send the report to manual processing by the Ship Registry at the Danish Maritime Authority.

^{Step 4: Registration}

The report has now been sent for manual processing at the Ship Registry at the Danish Maritime Authority and
you can log out and close your window in the self-service or go to the front page and start a new registration.

If the case is approved, the notification will automatically proceed to the next step

NB: If the reviewer has filled in their email address under the profile page (by hovering over their name and clicking on profile in
the top right), an email will be sent to this email address stating that the review can continue as soon as all parties' tasks have been
completed.

^{Step 4: Registration: The report is awaiting the Ship Registry}