Change of ship, including change of ownership

Necessary in order to make the report:

The following are necessary in order to make the report:

MitID to be able to log into DSRG.
Information about the ship to be changed in the Digital Ship Register.
o Signal letters
o Ship name
Information on what needs to be changes in the report, in regard to:
o Ship identification
o Selection of register
o Ownership

- Date of transfer
- The following information about buyer(s) and seller(s) of the type person:
• First name
• Last name
• Email-address*
• Address*
• Birthday*

- The following information about buyer(s) and seller(s) of the type company:
• CVR number
• Information regarding the authorized signatory / person authorized to sign for the firm:
o First name
o Last name
o Email-address*
o Address*
o Birthday*
o Technical information on the ship in the form of either A) or B):
- If the ship has not yet been measured: information on the authorized tonnage measurer or classification
society invited to perform and enter the technical information about the ship
- B) If the ship has already been measured by an authorized tonnage measurer or classification society: An
international tonnage certificate, delivered by the authorized tonnage measurer or classification society,
which can be attached to the report
o Carving/Marking information (If this is different from when the ship was registered)

*First name and last name are always necessary to enter on each party. Email address, residential address and date of birth are
necessary if a party is to be invited to sign digitally via MitID.

Start report

Once you have logged in, you will be met by the view below. You will have to click the “Ships” icon in the menu to the left.

^{Menu for Digital Ship Registers self-service}

You must click on "Find ship" to find a ship that is already registered or about to be registered in one of the Danish ship registers.

^{How to add or search a ship}

Enter the signal letters of the ship for which changes are desired.

Press ”Enter” on the keyboard or click "Find ship". If there are multiple results, select the correct one from the list.

^{Find ship via signal letters}

Click one of the following buttons, all of which start the same flow for changes regarding the ship:

• ”Change of information about ship/owner”
• ”Change information” next to Technical information
• ”Change information” next to Ownership

^{Detailed view of ship}

Step 1: Ship identification

If there are changes to ship identification information, enter them in the relevant field(s).

Click ”Next”.

^{Step 1: Ship identification}

Step 2: Selection of register

If you want to switch to another register, select the register you want to switch to.

Note: There are a number of sets of rules for each register.
You can familiarize yourself with these by clicking on "here" in the blue infobox below.
If at this stage you choose a register that is not possible to switch to,
then your case will be rejected during case processing at the Ship Register.

Click ”Next”.

^{Step 2: Selection of register}

Step 3: Ownership

If there are changes to the ownership, select "Perform changes to the ownership".
If there are no changes to the ownership, select "No changes to the ownership".

Click ”Next”.

^{Step 3: Ownership}

Perform changes to the ownership

Select "Perform changes to the ownership".
Click ”Next”.

^{Step 3: Ownership}

For each existing owner, the number of parts in the ship can be changed in the "After change" field.
If this value is changed on at least one owner, the system will automatically display fields for ownership information.

^{Step 3: Ownership}

Enter a date for ownership.

It is possible to enter a purchase price and specify the currency of the purchase price.

^{Step 3: Ownership}

Conditional ownership

If the ship is to be sold conditionally, the "Conditional ownership" must be ticked.

^{Step 3: Ownership}

A new text box will appear where you can specify conditions for the ownership.
Set conditions for conditional ownership.

These conditions will be assessed by the Ship Register and whether they can be allowed.

^{Step 3: Ownership}

If the ship is already owned by several parties and there are only sales between them, then a buyer should not be added.
As soon as the number of parts in the ship across all owners sums up to 1/1, you can send invitations by clicking on "Invite to sign".

If there is a new party that gets ownership shares in the ship on the basis of this sale, click on "+Add buyer".

^{Step 3: Ownership}

Select "Company" or "Person" next to type and fill in the required fields as directed.

Company

For "Company", the company must be searched by clicking on the "Find company" button, after which a dialog box opens where you
can search the company.

^{Step 3: Ownership: Find company}

If it is desired that the company's signatory must sign digitally via MitID employee signature,
then the following information must be filled in on the signatory:
• First name
• Last name
• Email

If you also choose to fill in the following information, the signatory can sign via login with their private MitID:
• Address
• Birthday
The following information may be filled in:
• Phone number

If there are several signatories, click on "Add authorized signatory / Person authorized to sign for the firm"
and also fill in the fields as described above for each signatory desired to be added.

^{Step 3: Ownership: Add authorized signatory / Person authorized to sign for the firm}

If you want to remove a signatory, click on "Remove this authorized signatory / Person authorized to sign for the firm".

^{Step 3: ownership: Remove authorized signatory / Person authorized to sign for the firm}

If it is desired that the signatory should not be invited digitally, but that an analogue power of attorney should be attached instead,
check the box " I attach power of attorney, because it is not possible to invite for digital signing.

Please note, that if you attach a power of attorney, the documentation must be approved by the Ship Register.
Specify the number of parts in the ship that the buyer acquires in fractions.

If there is one buyer who takes over the entire ship, "1" can be indicated.
Click "Add Buyer" for each buyer who will take ownership interests in the ship upon this sale. In the case of several owners,
it must be decided who is the managing / corresponding owner.

^{Trin 3: Ejerforhold: Tilføj køber}

Person

For "Person" it must first be considered whether the person is Danish or other nationality.
Next, the following information must be filled in:
• First name
• Last name
• Email
• Address
• Birthday
• Number of parts in ship (in fractions)
The following information may be filled in:
• Phone number

The information must be filled in for the person to be registered in a particular role, even if an attorney is supposed to sign digitally on
behalf of the person.
If it is desired that the person should not be invited digitally, but that an analogue power of attorney should be attached instead,
check the box "I attach power of attorney, because it is not possible to invite for digital signing. Please note, that if you attach a power
of attorney, the documentation must be approved by the Ship Register."
Specify the number of parts in the ship that the buyer acquires in fractions. If there is one buyer who takes over the entire ship, "1"
can be indicated.

^{Step 3: Ownership}

Click "Add Buyer" for each buyer who will take ownership interests in the ship upon this sale.
In the case of several owners, it must be decided who is the managing / corresponding owner.

^{Step 3: Ownership}

If a buyer has been added by mistake, it is possible to remove it by clicking on "Delete buyer".

^{Step 3: Ownership}

When all required fields are filled in, it becomes possible to invite anyone who needs to sign digitally.
Once all parties have been added and all required fields have been filled in,
it is possible to invite to digital signing by clicking on
"Invite to sign". If it is decided that a power of attorney must be enclosed for all parties, the button's label will be "Save and verify".

Invite to sign digitally
Click on "Invite to sign" / "Save and verify" and the system will send an email to the parties who need to sign digitally.
As soon as all parties who are going to sign digitally have signed or it has been decided that a power of attorney must be
attached for all parties, it will be possible to upload documentation.

^{Step 3: Ownership: Invite to sign}

All fields are locked for editing and the system shows who needs to sign digitally.

If errors have been discovered in the entered information, it is possible to withdraw the invitations,
correct and invite again. This can be done by clicking on the "Withdraw invitations" button

^{Step 3: Ownership: Withdraw invitations}

Reopen the report once everyone has digitally signed.

NB: If the reviewer has filled in their email address under the profile page (by hovering over their name and clicking
on profile in the top right), an email will be sent to this email address stating that the review can continue as soon as all parties'
tasks have been completed.

Attach power of attorney

If there are parties for whom a power of attorney must be attached, it will be possible to upload attachments to the report.
Click "Upload documentation"

^{Step 3: Ownership: Upload documentation}

Drag the files into the dotted box at the top or click "Select File(s)" to select the files to be uploaded.

^{Step 3: Ownership: Upload documentation}

When all files to be uploaded have been added to the list, click "OK".

^{Step 3: Ownership: Upload documentation}

The system displays the list of documents to be attached to the report. Click "Upload attached documents".

^{Step 3: Ownership: Upload documentation}

The system will show that the upload of the file(s) has been completed and it is now possible to click "Next".

^{Step 3: Ownership: Next enables to proceed to the next step}

No changes in the ownership

Select "No changes to the ownership".
Click ”Next”.

^{Step 3: Ownership}

Step 4: Technical data

If no changes to the ship's technical data are to be registered, select "No changes to the ship's technical data should be registered".
If changes to the ship's technical data are to be registered, select "Changes to the ship's technical data must be registered".

Click ”Next”.

^{Step 4: Technical data}

No changes to the ship’s technical data should be registered

Select ”No changes to the ship’s technical data should be registered”.
Click ”Next”.

^{Step 4: Technical data}

Changes to the ship’s technical data must be registered

Select ”Changes to the ship’s technical data must be registered”.

^{Step 4: Technical data}

Technical data for a ship shall be provided either by:

a) Inviting an authorized tonnage measurer
b) Upload an international tonnage certificate, if the ship has already been measured by an authorized classification society

Invite authorized ship measurer

If you want to invite an authorized tonnage measurer, click “Choose authorized tonnage measurer/classification societies”.

^{Step 4: Technical data}

It is possible to filter on tonnage measurers by filling in the fields.
Click ”Search”.

^{Step 4: Technical data: Find tonnage measurer}

It is possible to filter the results by the authorization of the tonnage measurer,
by inserting a value in the field “Filter by authorization”.

Select a tonnage measurer from the list by clicking “Select” next to the desired row.

^{Step 4: Technical data: Find tonnage measurer}

If you then want to select another tonnage measurer,
click on "Choose another authorized tonnage measurer" and the tonnage measurer selection dialog box will open again.
When the desired tonnage measurer is selected, click "Assign assignment".

^{Step 4: Technical data: Assign assignment to tonnage measurer}

A confirmation will appear on the screen. Click "OK".

^{Step 4: Technical data: Tonnage measurer is invited}

If you want to cancel the assignment, click on "Cancel assignment".
Then you can either invite the tonnage measurer again or attach
an international tonnage certificate if the ship has already been measured by an authorized tonnage measurer.

^{Step 4: Technical data: Tonnage measurer is invited}

Open the report again, once the tonnage measurer has completed the technical data.

NB: If the reviewer has filled in their email address under the profile page (by hovering over their name and clicking on profile in
the top right), an email will be sent to this email address stating that the review can continue as soon as all parties' tasks have been
completed.

Click ”Next” to proceed to the next step.

^{Step 4: Technical data: Tonnage measurer has provided technical data}

Upload international tonnage certificate because the ship has already been measured by an authorized classification society

Click ”Click here”.

^{Step 4: Technical data: The ship has already been measured}

You now have the possibility to upload the international tonnage certificate by clicking on “Upload documentation”.