Reports of new mortgages and new negative pledges, which are reported after 16th January 2023, must be reported using MitID in DSRG, the Self-Service Solution. The same applies to changes to and deletion of mortgages and negative pledges, which after 15h January 2023 have been de-materialized by the Ship Register.
If the person who must sign the report cannot get a MitID, the report can be made with paper documents.
Digital and dematerialized documents
When a digital report of a mortgage or a negative pledge is registered, the registration is proof that the right exists.
Therefore, the security documents for creditors and availability of digital/dematerialized documents are no longer tied to a physical document. Reference is made to § 27a of the Maritime Act, as well as §§ 46 a and 46 b.
This is also the reason why, from and including 16th January 2023, sub-mortgages can be reported and registered in digital/dematerialized owner's mortgage deeds, cf. Maritime Act § 28 a.
On the ship registry, you can see whether a right of mortgage has been established by a digital or a physical document. For all digital documents it says "The document exists exclusively in digital form". For all physical documents it says "The document exists only in physical form".
Reports regarding changes to mortgages and new negative pledges, registered or notified for registration before 16th January 2023, are processed as follows:
The first changes to or deletion of pledges and restrictions on availability, which are reported from and including 16th January 2023, must be reported on "paper" - the original document must be sent to the Register of Shipping. At the same time as registration of the first change to a mortgage or a negative pledge, the mortgage document is dematerialized. After this, it is a digital (dematerialized) right of mortgage and future changes or deletions of the right must be reported digitally, unless the person who must sign the report in question cannot obtain a MitID.
The Register of Shipping reminds that as far as owner's mortgages are concerned, these must be digitized/dematerialized by 15th January 2028 at the latest. If no change to an owner's mortgage has been reported or registered by 16 January 2023 at the latest and the owner's mortgage has not been submitted to the Register of Shipping for dematerialization, the Register of Shipping will take steps to dematerialize the owner's mortgage.